Interested in hosting a special event at a City-owned park or facility?
Please refer to the following event guides and forms and call (805) 470-3360 to check on availability.
Hosting a Special Event Step-by-Step Guide
- Pick a Date and Location
Special Events can be held at a variety of locations including Atascadero Lake Park, Colony Park, Paloma Creek Park, and Sunken Gardens. They can also be held at The Plaza, Historic City Hall, the Pavilion on the Lake, the Zoo Garden, and the Colony Park Community Center. - Confirm Availability
Call (805) 470-3360 to check availability and to make reservations. Reservations can be made up to one year in advance. - Submit an Outdoor Facility Use Agreement
Complete an Outdoor Facility Use Agreement. (Thank you for taking the time to fill out the form completely!) You completed agreement can be submitted in person at the Colony Park Community Center (5599 Traffic Way) or digitally by email to events@atascadero.org. - What about fees?
Fees can vary based on location, road closures, electricity, etc. Additional fees may apply if your event requires an ABC License or Health Permit. Please call 805-470-3360 for more information. - You will also need to obtain a business license. Call City Hall at (805) 461-5000 to make an appointment.
- Event Approval
If your event is approved, the City will contact you with the fees and documents required based on your event needs and an intake meeting will be scheduled. - Intake Meeting
An intake meeting with be scheduled two weeks before your event. Details of the event will be discussed, guidelines will be reviewed, and we’ll answer any questions you may have to ensure your event goes off without a hitch! - Permit Issued: All required documents will need to be turned in and payment will be processed. You will then be issued your permit.
- The Big Day!
We hope you have a wonderful event! Please contact the number provided to you during your intake meeting if you have any issues or need assistance on the day of the event.
For additional venue information for events in Atascadero call (805) 470-3360 or explore www.visitatascadero.com.
Hosting an Event at the Pavilion on the Lake
- Pick a Date
Call the Pavilion at (805) 470-3178 to ask if your date is available. Reservations can be made up to eighteen months in advance and are on a first come, first served basis. - Review Application & Decorating Policies
Review the Pavilion Application in detail and reach out to the Pavilion Coordinator with any questions. - Usage Fees
Fees are based on the following factors: day of the week, number of hours, type of rental, cleaning service, security, and insurance. Before making a decision to book, ask the Pavilion Coordinator for an estimated cost to host your event at the Pavilion on the Lake. Facility fees are available here. - Submit Application & Reservation Deposit
The Pavilion on the Lake application can be accessed online or picked up in person at the Pavilion. Fill out the form completely and remember to initial each area indicated and sign the last page! The form can be submitted in person at the Pavilion, faxed to (805) 470-3179 or mailed to:
Pavilion on the Lake
9315 Pismo Avenue
Atascadero, CA 93422
A non-refundable 50% deposit (ultimately applied to the rent) is due with your application in order to complete the reservation. - Event Approval
After submittal, your event will go through the approval process. Once approved, the Pavilion Coordinator will send you an approved permit which will reflect your remaining balance. - Vendor Approval
Atascadero City Ordinance requires that all vendors hired for events must have an Atascadero buisness license (e.g., DJ's, photographers, wedding officiants, etc.). Please ask staff for a list of vendors with Atascadero business licenses. If a vendor is not on the list please ask the Pavilion Coordinator to find out if they have a license. To obtain a license, vendors must submit an application and pay an annual fee. Once they have a license, they will be placed on the vendor list. - Insurance
Insurance is required for all Pavilion events that serve beer, wine or champaign. A quote may be obtained for City Insurance through the Pavilion Coordinator (please note that it may take several days to obtain a quote).
Comparable insurance may be provided through a private provider if it meets the City requirement. Note: Insurance must be in place at the time of the time of the final meeting. - Final Meeting
Approximately four weeks before your event, you will have a final meeting at the Pavilion on the Lake. Out of town customers can schedule a phone meeting instead. Details of the event will be discussed and guidelines will be reviewed to ensure your event goes off without a hitch! Final payment is due at this time.
Additional documents will be requested (e.g. insurance certificate, final list of vendors, etc.) if not already received. This is also the perfect change to ask any remaining questions you may have! - The Big Day!
Have a wonderful event! Contact the on-site Pavilion staff if you have any issues the day of the event.
For more information go to the Pavilion on the Lake website.